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Free driver settlement template
Add the week's loads, pick how the driver is paid, and it works out the pay line by line. Add bonuses, take out advances, and print a settlement statement the driver can check.
- Per mile, percent, flat or per day
- Additions and deductions
- Prints a statement
Settlement
| Load | Lane | Miles | Load pays | Driver pay |
|---|
Taxes are not worked out on this statement.
Kept in this browser only. Nothing you type is sent anywhere.
How to work out a truck driver's pay
Every settlement is the same three steps: pay for the loads, plus anything owed on top, minus anything taken out. What changes is how the load pay is worked out.
| Pay basis | How it's worked out | Example |
|---|---|---|
| Per mile | Miles on the load × the rate per mile | 1,120 mi × $0.62 = $694.40 |
| Percent of the load | What the load pays × the driver's percent | $2,800 × 28% = $784.00 |
| Flat per load | The same amount every load, whatever the miles | $450 a load |
| Per day | Days worked × the day rate | 5 days × $220 = $1,100 |
Decide up front whether percent pay is worked out on the line haul alone or on the total including fuel surcharge and accessorials, and write it down. It's the most common argument on settlement day.
What goes on a settlement statement
- The pay period and check date, so a load can't be paid twice or missed between weeks.
- Every load with its load number and lane, and the pay for each. The driver should be able to check each line against their own log.
- Additions: bonuses, detention or layover paid to the driver, breakdown pay, and reimbursements for things the driver paid out of pocket, like a lumper or scale ticket.
- Deductions: cash and fuel advances, and for leased owner-operators, things like escrow, insurance, trailer rent or an ELD fee, only as your lease agreement allows.
- Gross pay and net pay, with the arithmetic shown.
Company driver or owner-operator? A W-2 company driver's taxes are withheld through payroll. A 1099 owner-operator is paid the net and handles their own taxes. This template does neither, so it works for both. It just gets the pay right.
Why settlements go wrong
Nearly every settlement dispute comes down to the loads, not the arithmetic: a load that delivered on Sunday night counted in the wrong week, a load reassigned to another driver but paid to the first, a rate changed on the load after the settlement was done. The fix is to work settlements from the loads themselves, one period at a time, and never type a load's pay twice.
Common questions
What is a driver settlement?
The statement that goes with a truck driver's pay: the loads they ran in the period, what each paid them, what was added and taken out, and the net amount paid.
Does this work out taxes?
No. It works out gross pay, additions, deductions and net pay. For W-2 company drivers, withholding comes from your payroll provider; 1099 owner-operators handle their own.
Can I mix pay types in one week?
Pick the basis the driver is mostly paid on, and put anything else, like a flat stop-off pay, under Added to pay. In RIZE, each load carries its own basis, so a driver can be paid per mile on one load and flat on the next.
Is anything I type saved?
Only in this browser, so next week starts with the driver and rate filled in. Nothing is sent to us.
Keep going
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in five minutes.
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